Accounting and bookkeeping are terms that are often used interchangeably, but they are not identical. Each profession provides a distinct set of financial services. Even though accountants and bookkeepers may perform similar tasks, these professions are not the same.
A virtual bookkeeper is a professional who keeps track of a company’s daily transactions. They are in charge of documenting all the data related to revenue and expenditures. Moreover, such a professional must keep the books according to generally accepted rules. This data allows a virtual accountant to generate financial statements and forecasts.
A virtual accountant assists in making logical and more informed financial decisions by analyzing the financial data collected by the bookkeeper. They consider the larger picture, provide financial reports, anticipate trends, and suggest best practices.
You need a bookkeeper and an accountant to get the best service. While it’s possible to do the bookkeeping part independently, it takes specialized skills to do the accounting job. However, small businesses prefer to work with virtual assistants since they may not afford to have a permanent specialist as a staff member.
Using the services of a virtual accountant enables firms to save resources. If a company outsources the task to a freelance accountant, it doesn’t have to pay standard benefits to official employees. Thus, they save costs. However, cost-saving properties are just one benefit of using virtual accountant services. Check out other advantages:
Virtual accounting offers the same benefits for businesses as traditional accounting but without typical disadvantages. For instance, it’s cheaper to work with a virtual accountant since most are sole proprietors. A company doesn’t have to hire them, so it doesn’t need to pay for standard employee benefits and equip his workplace. Yet, the company gets all the benefits of working with a professional. Let’s dive into the details of each benefit you get.
Proper accounting and bookkeeping consume the time of small or medium-sized company owners that they could have dedicated to other tasks. Maintaining finances, managing costs, preparing taxes, and ensuring suppliers get paid may overwhelm most business owners.
It may feel more cost-effective to do it yourself, but it’s wise to focus on more critical tasks like finding new partners, vendors, clients, etc. Hiring a remote accountant guarantees you the time to focus on essential duties.
Suppose you have a software development company. None of your employees works from the office. Thus, a company saves costs on rent and maintenance bills. What’s the point of hiring a traditional expert?
The better option is to outsource the task to a virtual accountant. A business owner doesn’t have to pay traditional employee benefits and taxes, thus saving a large amount of money.
Keeping track of all clients might be challenging when you work with several customers or have various income sources. A remote accountant or bookkeeper may assist you in organizing these clients and their tasks. Moreover, they can offer insightful reports regarding how the business is doing.
These reports can provide information on clients and business partners bringing more profits. Thus, it’s easier to decide what clients deserve more attention as they bring more income.
A remote accountant could also maintain the financial documents that show how the company is performing. If you retain books properly or hire a remote bookkeeper, the virtual accountant prepares reports based on this data.
The virtual accountant may also take care of accounts payable and receivable and perform payroll. Overall, the expert performs all those duties that assist in understanding the company’s profits and expenditures. They also evaluate whether the company’s cash flow is healthy to perform typical financial operations.
While these actions may appear repetitive and monotonous, they are necessary for assessing how the business handles its income. Understanding a standard company’s expenditure can assist in developing better cost management methods.
Some virtual employees, like a CFO, may also provide their clients with financial forecasts. Based on analyzed data, a remote accountant can predict the growth of the client’s company and indicate possible risks. Typically, they make evaluate these most important documents:
The remote accountant can also prepare these statements in the first place. Typically, it takes an expert to track the company’s operations for at least a quarter of the year. Based on retrieved data, the virtual assistant can prepare these statements and generate evaluation reports on how the company will grow.
Typically, small and mid-sized business owners prefer to handle bookkeeping and accounting independently. However, they often regret this decision when the tax season is near. Business owners should understand that a virtual accountant helps with taxes like a traditional one. Thus, you may avoid confusion and stress by delegating this task to a virtual employee.
To conclude, a virtual specialist performs the same tasks as a traditional one. The difference is that you don’t have to meet in person. You may sign a contract with a freelancer or an accounting company that will delegate the task of accounting to one of their employees.
One of the most significant advantages is that hiring a virtual employee is cheaper. Accounting is a difficult job that requires skill and experience. Thus, the salary of an average expert is relatively high, and not every business may afford to pay for such services. Outsourcing the task to a freelancer or an accounting firm may become a great alternative.
Businesses still get quality services without overpaying. Moreover, they don’t have to employ workers officially, so they don’t pay employee benefits or taxes for accountants. If you are looking for a remote bookkeeper at an affordable price, contact BooksTime. With our accountants, your reports and finances are in good hands.
This article is not intended to provide tax, legal, or investment advice, and BooksTime does not provide any services in these areas. This material has been prepared for informational purposes only, and should not be relied upon for tax, legal, or investment purposes. These topics are complex and constantly changing. The information presented here may be incomplete or out of date. Be sure to consult a relevant professional. BooksTime is not responsible for your compliance or noncompliance with any laws or regulations.
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